Job Description

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Audubon is currently seeking a Marketing and Events Coordinator to join our team in our Houston, TX Office. The Marketing and Events Coordinator will support the execution of company-sponsored trade shows, client-facing events, and branded merchandise initiatives. This Houston-based, hybrid role is responsible for planning, administering, and executing all Marketing-managed events, including industry trade shows (34 annually) and corporate/client events, while also overseeing the operations of Audubons online Company Store.

The Marketing & Events Coordinator is a collaborative team player with exceptional organizational skills, able to manage multiple concurrent deadlines, and possesses a strong customer-service mindset. This role works cross-functionally with business development, operations, internal stakeholders, vendors, and the broader marketing and communications team.

PRIMARY RESPONSIBILITIES :

Trade Show Planning & Coordination

• Lead planning and logistics for annual industry trade shows, including registration, booth setup, promotional items, shipping, and vendor coordination.
• Partner with BD and operations teams to manage pre-show planning, messaging, branding/graphics, on-site execution, and post-event follow-up.
• Ensure all events align with company branding and objectives.

Client Event Execution

• Coordinate and manage logistics for client-facing events such as dinners, receptions, golf tournaments, and other hosted gatherings.
• Oversee event budgeting, venue sourcing, catering, promotional items, RSVPs, and vendor management to ensure flawless execution.

Company Store & Merchandise Management

• Serve as the primary administrator for the online Company Store, managing product selection, inventory, internal requests, and reporting.
• Maintain vendor relationships, coordinate branded merchandise reorders, and support internal distribution efforts.

General Marketing Support

• Support broader marketing initiatives including internal and external campaigns, branding projects, and employee engagement programs.
• Track budgets, manage invoices, and maintain event and merchandise documentation.
• Ensure brand consistency across all marketing and event touchpoints.

Health, Safety, and Environmental Responsibilities:

• All employees are responsible for supporting Audubon Companies Health, Safety, and Environmental (HSE) policies and procedures. This includes:
• Performing duties in a manner that protects personal and team health and safety
• Participating in required HSE training, meetings, and reporting activities
• Identifying and reporting hazards, near misses, and unsafe conditions
• Following safe work practices and complying with applicable regulatory requirements

EXPERIENCE AND SKILL REQUIREMENTS :

• Required: Bachelors degree in Marketing, Communications, Business, or a related field.
• Required: 4+ years of experience in marketing, event planning, or related coordination roles.
• Excellent organizational and time management skills; comfortable juggling multiple timelines.
• Strong communication and interpersonal skills, with the ability to collaborate across teams.
• Detail-oriented with exceptional multi-tasking and problem-solving abilities.
• Experience managing budgets and tracking expenses.
• Self-motivated, dependable, and capable of working with minimal supervision.
• Calm under pressure and maintains a strong customer service mindset.
• Experience with B2B marketing and event coordination.
• Proficiency in Microsoft 365 (PowerPoint, Word, Excel, Teams, Planner).
• Familiarity with design tools such as Canva and Adobe Creative Suite.
• Experience working with marketing, design, and sales teams in a collaborative environment.

No Recruiters, please!

Equal Opportunity Employer/Veterans/Disabled

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Professional Services

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Job Tags

Full time, Work at office,

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