Job Description

Job Description

Job Description

We are looking for an experienced Office Manager to oversee administrative operations and ensure the smooth functioning of our workplace in Woburn, Massachusetts. This long-term contract position requires a proactive individual with strong organizational skills and the ability to manage multiple responsibilities efficiently. You will play a key role in maintaining office supplies, supporting financial processes, and creating a welcoming environment for staff and visitors.

Responsibilities:
• Manage day-to-day administrative tasks to ensure seamless office operations.
• Monitor and maintain office supplies inventory, placing orders as needed to prevent shortages.
• Handle accounts payable processes, including invoice review and payment coordination.
• Serve as the first point of contact for visitors and staff, performing receptionist duties such as answering calls and greeting guests.
• Organize and oversee office equipment maintenance to ensure functionality.
• Coordinate with vendors and service providers for office-related needs.
• Develop and implement office policies and procedures to improve efficiency.
• Assist in preparing reports and documentation as required.
• Ensure a clean and organized office environment by supervising cleaning schedules and upkeep.
• Support team members with administrative tasks as needed.• Proven experience in office management or a related administrative role.
• Strong knowledge of accounts payable processes and office supply management.
• Excellent organizational and multitasking abilities.
• Effective communication skills, both verbal and written.
• Proficiency in using office software and tools, including Microsoft Office Suite.
• Ability to work independently and take initiative.
• A detail-oriented approach with a focus on customer service.
• Familiarity with coordinating vendors and managing office equipment.

Job Tags

Long term contract, Work at office,

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